Duplicates get caught
“Merge into Marcus Rivera?” — notes, links, and filled-in fields move over; the extras are deleted.
Roster — included with Coach Pro
You coach people, not spreadsheets.
Import your roster once. From that day on, your journal knows who Marcus is, your meetings file themselves to the right athlete, and the Advisor answers like it was standing at practice.
One Week In
A week with a roster.
Monday. The spreadsheet’s last job.
Drop the file you already have — CSV or Excel. Map the columns once, keep the fields your program actually tracks, and the sheet retires. Ten minutes, and every athlete is a record instead of a row.
2026 Roster.xlsx · Roster · 20 rows → Athletes
| File column | Sample | Imports as |
|---|---|---|
| FIRSTNAME | Caleb | First name |
| LASTNAME | Thompson | Last name |
| NUMBER | 7 | Number |
| POSITION | QB | Position |
| DEPTHCHART | 1st | Depth |
| ELIGIBILITY | Junior | Eligibility |
+ 2 more mapped: AGE → Age · YEAR PROGRAM → Years in Program
If a name already exists: ◉ Update existing ○ Skip duplicates ○ Always create
Import 20 rowsImport complete.
20Created
0Updated
0Skipped
Tuesday. The notes file themselves.
You talk through practice on the drive home, same as always. The notetaker hears the names and files each note to the right record. When “Marcus” could be your running back or your head coach, it asks. One tap, filed.
Tuesday practice — drive home
Processed · 6:41 PM
Offense flat in the red zone until the second rotation. Bad snap on the third rep — told Caleb to reset and take the rep again, and he did it without a word…
red zoneresponseleadership
Caleb Thompsonnot them?
Who do you mean by “Marcus”:Marcus Rivera · RBMarcus Harrington · Head Coachsomeone else…dismiss
Wednesday. One roster, whole staff.
On a team plan there is one roster, shared. The coordinator’s meeting note and your journal note land on the same record, each signed by the coach who made it. Nobody re-tells the story in Monday’s staff meeting.
← Roster
CT
Caleb Thompson Athlete Varsity
Fields
Number7
PositionQB
Depth1st
EligibilityJunior
Notes (7)
Coach Ramirezmeeting1h ago
Protection call was his — owned the check, coached the line up after.
Youjournal18h ago
Bad snap on the third rep — told Caleb to reset and take the rep again…
Where this came from · Tuesday practice — drive home Open in Journal →
Thursday. Walk in already briefed.
Ask the Coach Advisor about anyone on your roster by name. It pulls the record and the recent notes before it answers — so the one-on-one starts prepared instead of from memory. The conversation files back to his record when you’re done.
One-on-one with Caleb Thompson tomorrow. What should I walk in knowing?
Caleb is your junior QB — #7, first string on Varsity. Two notes this week: Tuesday you logged the bad snap — he reset and took the rep again without a word — and Wednesday Coach Ramirez noted he owned the protection check and coached the line up after. Walk in and name what you saw: the response, not the snap. Then ask him what he wants the huddle to feel like when things go wrong…
The week ends with a person, not a file.
Already mid-season? It catches up.
History sync reads back through the journals, meetings, and Advisor conversations you’ve already captured and files the people it finds. Anything it isn’t sure about waits for your call. Each sync run can be undone.
Sync past conversations
Reviewed 340 of 512 — 41 linked, 12 need your call
This keeps running if you leave the page — come back anytime.
It files. You confirm.
Sure matches link instantly. Uncertain ones wait in one inbox with the sentence it heard and the candidates it found. The system does the clerical work. You keep the judgment.
ZONE 1
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Tools
Journal
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Roster
Search Daily Discipline
Learn the tool
Needs your call3
Your notetaker heard these people in your notes. Tell it who they are and it files the note on their record.
MarcusJOURNAL
“…walked the option read with Marcus after film.”
Marcus Rivera · RBMarcus Harrington · Head Coachdismiss
Coach WebbMEETING
“…Coach Webb takes special teams Friday.”
+ Create recorddismiss
▸ Recently filed for you (12) · Undo
AthletesStaffTeamsRecruits
Search athletes…Import New
| Name | Number | Position | Depth | Eligibility |
|---|---|---|---|---|
| CTCaleb Thompson | 7 | QB | 1st | Junior |
| MRMarcus Rivera | 22 | RB | 1st | Sophomore |
| JBJayden Brooks | 11 | WR | 1st | Freshman |
| ECEthan Cole | 88 | TE | 1st | Senior |
| LHLiam Hayes | 65 | OT | 1st | Junior |
Your program, your columns.
Athletes, staff, and teams are built in. Add your own tabs — recruits, parents, opponents — and your own fields, eleven types, from Hometown to a Yes/No you invented at 11pm. Imports can create fields straight from your spreadsheet headers.
What you track
Athletes · 20Built-in
Staff · 16Built-in
Teams · 2Built-in
Recruits · 11Archive · Delete
Add field
Label (e.g. Hometown)Text ▾Add
Text · Long text · Number · Select (one) · Select (many) · Date · Yes/No · URL · Email · Phone · Photo
Every import is logged
File, sheet, who ran it, when — and “12 created · 3 updated · 1 skipped” per run.
Photos on the record
Add a face to the disc — JPEG, PNG, HEIC, straight onto the record page.
Included with Coach Pro. Shared on Team.
If you’ve seen the locked screen in the app — this page is those four promises, kept.
Track athletes, staff, parents, and teams — with your own custom fields
Import your existing roster from a CSV or Excel file in minutes
Journal and Meeting notes automatically link to the people mentioned
Ask the Coach Advisor about anyone on your roster by name
FAQ
Questions coaches ask
Stop coaching the spreadsheet.
Roster is included with Pro. Free gets you the Coach Advisor — 5 prompts a day, forever.